Privacy and Cookies

This notice explains how and why The Chartered Institute of Logistics and Transport, trading as CILT International (“CILT”, “we”) may collect, create, use and delete (“process”) your personal data.

CILT International is the umbrella organisation for affiliated local CILT branches & territories.  This notice only applies to processing by CILT International, or where it is undertaken in collaboration with local CILT branches.

CILT is a registered UK charity, number 313376. You can contact CILT International about any aspect of our data processing:

By Mail:

167-169 Great Portland Street
5th Floor
London
W1W 5PF
United Kingdom

By email: info@ciltinternational.org

CILT may update this notice from time to time – please check back regularly.

You have the right to make a complaint about our processing of your personal data using the contact details above. If we cannot resolve your complaint as you wish, you may also make a complaint to the UK Information Commissioner’s Office (ICO) via their website.

What we collect, why and where we get it from

Data Source Reason and lawful basis
Contact information, date of birth. You, or your local affiliated branch To confirm your identity, that you are over 18 years old, and to manage your affiliated membership, where needed.

Legitimate Interest

To provide you with newsletters information about courses or about the work of CILT; to offer entry into competitions.

Consent

To seek your input to the work of CILT via surveys.

Legitimate Interest

To maintain and publish and online directory of CILT members.

Consent
Academic awards, course attendance. You, or your local affiliated branch, CILT To maintain a record of your qualifications as an Awarding Body and Chartered Institute.

Contract with you
Membership status and billing information CILT, or your local affiliated branch To manage membership administration and payments.

Maintenance of membership records.

Contract with you
Digital identifiers (cookies, pixel and similar) Collected via our website Analysis of web-traffic, site optimisation, threat detection, security.  For more information, please see our cookie notice.

Legitimate interest, consent where required.

CILT may occasionally process your data in other additional ways. Where these are not compatible with the purposes above, you will be informed of the additional processing via a further notice, which will link to and should be read in conjunction with this notice.

We also reserve the right, without additional notice where necessary, to share information under Recognised Legitimate Interests for the purposes of preventing and detecting crime or risks to health and well-being.

Sharing your data

CILT International may share your personal data to:

  • CILT affiliated branches, including your own local affiliate and others;
  • Academic and other institutions or venues that are hosting or supporting CILT qualification programmes;
  • Employers, where they request confirmation of qualification status or are paying membership or examination fees;
  • Insurers, legal advisors and other professionals.

CILT also uses a range of service providers (“data processors”) – where we do this, contractual and other safeguards are in place to protect your personal data.

Transferring your personal data

CILT may transfer your personal data outside of the UK. This may include providing access to local affiliate branches, or through use of data processors who are outside of the UK.

Where CILT transfers personal data outside of the UK, it will:

  • Transfer data to a country whose data protections are not materially lower than the UK and is deemed ‘Adequate’ by the UK Government, including where the recipient entity/company is a member of the US/UK Data Protection Framework; or;
  • Ensure that robust contractual protections are in place following a risk assessment, including through use of standard data protection clauses (the UK International Data Transfer Agreement or UK Annex to the EU Standard Contractual Clauses).

All personal data processed by CILT under this notice is undertaken under UK data protection law. If you live outside of the UK, please note that if you directly supply your personal data to CILT, this does not constitute a data transfer under UK data protection law.

Please contact your local affiliate branch in respect of any transfer to CILT International from your local jurisdiction.

How we keep your data

If you are a member, we will keep your personal data for the duration of your CILT membership, and retain it for a further period after that membership lapses (normally up to 6 months). Records of awarded qualifications are retained permanently.

If you have signed up to receive information about CILT’s work, we will continue to processes your contact data until you unsubscribe, after which we may retain a small amount of data to ensure that we do not continue to contact you (known as a suppression list).

Please also see our cookie notice.

Your data protection rights

Under UK data protection law you have the right to:

  • Access or request information about how we’re using your data.
  • Request a copy of your personal data.
  • Request that we correct any personal data that is inaccurate.
  • Request that we don’t make any automated decisions based on your data
  • Request that we delete your data.
  • Where you’ve been asked for and given us your consent, withdraw that consent.
  • Request that we stop processing all or part of your data.
  • Request that we transfer elements of your personal data to another service provider.

If you tell us to stop using some of your data or give us inaccurate or incomplete information, or you don’t keep your personal data up-to-date, this might affect the benefits you’re able to receive or the maintenance of your membership.  You can tell us if your data has changed here.

You can unsubscribe/opt out of marketing and receiving our newsletter at any time by clicking the unsubscribe link at the bottom of any email.  You can also email info@ciltinternational.org.

Making a request does not automatically mean that we will comply with it in full – some rights are limited, so exemptions may apply.